Designing effective Communication management Plan - Project Management Knowledge Areas

RE: Designing effective Communication management Plan

nk434 — Sat, 16 Apr 2022 17:38:55 +0000

I believe it is better to have particular projects have their own communication plans, as it keeps things organized and specified to a specific project. If a company has many projects and a general SOP, I feel as though there is room for mix ups and confusion. Project details should remain separate from other project details until their information needs to be crossed over/combined.

Understandably, it could make communication easier, but I find it more risky to have problems or confusion arise.

RE: Designing effective Communication management Plan

GGMSM22 — Sat, 16 Apr 2022 16:45:32 +0000

There can be two communication plans. There should be a high level communication plan for communicating with stakeholders. I would say high level because there would be no need for stakeholders to know every detail of the tasks being performed and communicated among the project management team. Then there will be a second communication plan among the team to communicate completion of steps, questions to clarify steps, request changes and more. I think this plan will be developed by the PM based on his team layout and the schedule of tasks to be completed.

RE: Designing effective Communication management Plan

csimmonds23 — Sat, 16 Apr 2022 16:23:39 +0000

It seems feasible that an organization geared towards a specific market would have projects that are pretty similar in structure. With that, having an SOP that outlines projects in general would be more beneficial. If on the off chance a project comes about that is totally outside of that scope, amendments can be made and provided to those working on the project.

RE: Designing effective Communication management Plan

crysv1226msm2022 — Thu, 14 Apr 2022 02:57:35 +0000

@ala26 I agree with you on this tactic. I have experienced in my career something similar when departments are given autonomy to create their own policies. I also believe that it is beneficial to have a general communications management strategy and to have it as a part of the SOP. The foundation would be laid and then it can be tailored to suite each individual project.

RE: Designing effective Communication management Plan

Dani — Tue, 12 Apr 2022 23:51:36 +0000

Posted by: @smitshah

Is it better to design communication management plan just once for all the project in the company and documenting it as a SOP or is it better to have a communication plan that is specific to a particular project.

I would think of for a common communication management plan since that results in saving some time, it saves resources and reduces one of thing in so many things that needs to be completed while doing a Project.

Effective communication is one of the cornerstones for success for a project as well as for an entire organization. I agree that that a generalized communication plan can be made SOP for all projects occurring within the organization. However, depending on the circumstances and potential special needs of the project, a more detailed communication plan may be necessary. For example, if your team is spread across different time zones, it may be necessary to require the team to meet at a specific set time on a periodic basis so they can all touch bases and review the status of a project. Or one could have a scenario where the team is comprised of individuals who speak different languages, it would be then necessary to have a translator review documents and other deliverables to ensure that nothing important is lost in translation.

RE: Designing effective Communication management Plan

kellyepcarter — Tue, 12 Apr 2022 19:19:04 +0000

I also believe that it is beneficial to have a general communications management strategy and to have it as a part of the SOP. Yet, it may be important to tailor that plan to meet the needs of individual projects and teams as audiences have varying means for giving and receiving communications. The PM needs to have a grasp of the different audiences, a consideration of how to present the information and which tools to use and also consider the preferences of the team. For example, I led a team where one of the members felt compelled to respond to my messages when I sent them and was frustrated when I sent messages early in the morning. I had to explain that I worked late and early, but there was no need to respond to communications outside of the regular work day.

RE: Designing effective Communication management Plan

Rb668 — Fri, 30 Apr 2021 13:15:42 +0000

A project management communication plan is important to a project because it lays out how crucial information will be communicated to stakeholders and team members throughout a given project and so effective communication is critical to project's success then I believe it better to have a communication plan that is specific to a particular project (althought there will be some mutual aspects of project management communication plan in different projects).

RE: Designing effective Communication management Plan

armoneee — Sun, 25 Apr 2021 18:39:48 +0000

@ashleyfitzsimmons

It is important that the project manager have primary control of communication between the selected team. The project manager is in charge of all of the oversight of the teams for a project. This manager will know and understand the levels of communication that all teams need in order to be successful. I agree that a general SOP is needed to keep initial order for all communication to all teams in a project. The SOP will keep general order and guidelines for all teams to follow for the project. Constant communication between all teams at all levels will help to maintain order in a project.

RE: Designing effective Communication management Plan

k-faulk — Sun, 25 Apr 2021 16:47:52 +0000

Posted by: @smitshah

Is it better to design communication management plan just once for all the project in the company and documenting it as a SOP or is it better to have a communication plan that is specific to a particular project.

I would think of for a common communication management plan since that results in saving some time, it saves resources and reduces one of thing in so many things that needs to be completed while doing a Project.

This is interesting. While I do think that there should be a standard foundational plan that everyone should follow, I also feel that it should be a live process that can be changed and modified to fit specific projects. This is why I first referred to the overall plan as a foundation, something to build off of. In line with my current position, I do feel that when you have a culture of effective communication in your workplace, things tend to flow easier. Therefore, having a business wide communication SOP that has room for modification would be best.

RE: Designing effective Communication management Plan

mb698 — Fri, 19 Apr 2019 23:53:07 +0000

Communication plan is a policy driven approach to provide stakeholders with the information. The plan defines who should be given specific information, when that information should be delivered and what communication channels should be used to deliver information. I think it is better to have common communication management plan than the specific to a project. It will save time, the protocols needed to follow will be same. It will save resources and it will be cost effective. It will be more convenient. There will be more real time interactions which means there is instant feedback which will allow the team members to get the solutions. It fosters a sense of community as it will be more social interaction.