I think the most important precaution would be shipping of those samples and making sure that there is stability of those samples after whatever time it takes to travel. Also, I think it would be also necessary to check before hand samples stability as in temperature and pressure wise. Sometimes these samples are stable in -70*C while not in room temperature or need to be on dry ice or wet ice. Also, just because of the employee has connections that doesnt mean university will do great job. It would be necessary to make sure FDA regulations or GLP regulations if applied are taken into consideration. All the paperwork are according to SOP of the company or standardize FDA rules.