I am president of a new start up club on campus and we have used various methods to keep track of the meeting progress. Having someone take notes throughout the meeting and upload them directly afterwards to a folder accessible by everyone is crucial. We used to just email the minutes, or try to remember what was said and quickly write it down after the meeting. Both methods had flaws. We could not remember what was discussed with as much detail as we would have liked and the emails became too difficult to manage. Some people would have minutes from all meetings while some people might have a meeting missing or a reply chain formed on one minutes email. The community accessible folder is by far the most effective because the information in there is accurate, does not change, and is organized and accessible to everyone.