After the development of team how do the execution process works or what does it do during the absence or vacation of an employee or with an personal problem?
I believe if there is an important deadline approaching, in big companies you can borrow another employee from a department that has less responsibility and get them trained so they can help out until the employee returns. If the employee has evidence/ acceptable reason for leave based on the company policy then they shouldn't be fired/let go.
Like everyone has mentioned before, taking into account of teammates' planned absences are important when discussing the execution during the planning phase. Of course, emergencies do happen and may push some plans back, but it would be good to take into account of employees who can help with smaller tasks, like part timers/ interns, in the instance that a main team member cannot complete their tasks. The best way to make sure that everything goes to plan according to the planning phase is to maintain excellent communication between team members and those involved with the project.
After the development of team how do the execution process works or what does it do during the absence or vacation of an employee or with an personal problem?
I believe if there is an important deadline approaching, in big companies you can borrow another employee from a department that has less responsibility and get them trained so they can help out until the employee returns. If the employee has evidence/ acceptable reason for leave based on the company policy then they shouldn't be fired/let go.
In order to make sure that the absence is legitimate, it is correct to mention that evidence and an acceptable reason for leave needs to be brought to the employee's superior or manager. However, the difficult task for the manager can be sifting through what qualifies as a legitimate claim for absence. If there are no guidelines on how to measure the weight of each reason for absence, how can one assess whether or not the time of leave is legitimate?
I believe during the execution process, when an employee goes on vacation or is absent, those that can be foreseen should be incorporated in the timeline created earlier during the initiation and planning phase. There should be time overestimated for sick days and vacation days especially during the summertime but if it can’t be seen ahead of time, there should be a back up for the person that is not available. There should be multiple people who are able to work on the task at hand because most tasks have to be reviewed by other people. There might be delays that occur when the main employee and the back up are both out. It would be best to find someone else who can do the work. Another option could be having the work done earlier if they know they’re going to be out or being able to work from home if there is an emergency. Vacation time and sick days should be accounted for during the planning phase because issue can always arise and there needs to be leeway time to account for it.
During the planning phase, the project outline should be executed as per Gantt chart. As it provides the project plan and its progress over time. It keeps track of deadlines, milestones and hours worked. The project goal should be precise and well defined and in case of emergencies like absent of employee, there must be a backup plan to split up his/her work among the team members or assign a substitute member in the team, to avoid latencies in the project timeframe. Backup teams will also be assigned in big companies if it’s a major outsourcing project.
Teamwork is the reciprocal relationships of a group
of individuals, helping each other and themselves
to complete a task or project that they could not
complete on their own.
In a complex system a team is started with a general sense of direction but without precise targets.
When making a team it is obviously important to make sure that a person can complete the job they will be tasked with, so it is important to know what they will be doing. If a person can not be there for their team, the manager will either have to get the rest of the team to pick up the slack of this one person OR get another person for part time to help them with the workload. It is important to have systems in place to deal with these problems when the execution phase rolls around because you dont want to be stuck in the middle of executing a project, it will be a waste of money and time for the company.
While in the process of developing a team, absence and vacation of an employee should be determined early on so that deadlines can be scheduled accordingly through out all the members of the team. During this time responsibilities will be distinguished and communication protocols. In the likely hood that there is an emergency among the team, an equal distribution of work should be assigned throughout the team, given that the employee who is having the emergency has communicated their responsibilities properly during team meetings, each team member should be capable of being able to do the other's responsibilities. Compatibility is a very important aspect of team development.
I agree with the aforementioned that the project team members' schedules and vacation times should be planned before executing the project. However, in order to remedy emergencies, I would like to suggest that it may help for at least one team member to know what the absent team-member was working on with a fair amount of detail, so that if the task could be broken down and given to the other team-members who are knowledgeable on the task, it could ease the situation. Of course, it would be much easier to hire another member or a part-timer, but someone would have to explain what the absent employee was initially working on. The PM could do this, but I believe team members working closely together help greatly in remedying emergency absences or permanent leaves.
I believe that if the team member decides after the Planning phase to take a vacation, that he/she would require approval from the project manager. In my office we have "Time Away forms" where we select what we are requesting time taken "Vacation, Scheduled Sick day (doctor appointment), Bereavement, etc" and then our manager has to sign off and the office admin puts the information in the "Time Away Calendar" that everyone in the office has access to. This I think would be the best process because in this situation the Project Manager can see if it would be appropriate with the Project timeline if that team member can take off or if they are required to meet certain deliverables. Overall I just think tailoring timelines this way would result in more accurate timelines.
In the event of sudden emergencies, where a teammate is suddenly absent and their work need to be don’t in a timely manner; the other member would have to member will have to split the work. The point of having a good team is to be able to cover each other back when the team should work as one large system made up of individual parts. The absent team member should inform their backups about the deliverable deadlines, key contracts summary of work in progress, major responsibilities ,access to important files and documents. The employee on vacation should inform his team member about best way to contract when on vacation if needed.
In most companies, this should not be a problem. In the beginning of the project, it is much easier to face this issue than the end, since the due dates are more tight towards the end of the project. Usually the team uses a calendar to mark when they are expecting to be taking off throughout the year to plan accordingly. For short period of times, it would only need to be communicated how the pending tasks are getting completed and when to work around those days off. It is a long period of time, then that person taking off should communicate with his functional manager and have a replacement ready to cover those days and be there instead of him, while giving him the appropriate background of the project in order to avoid any slack or delays.
Before a team is selected, management should be made aware of any planned absences of any project team members so that they can plan the timeline of the project accordingly and adjustments can be made. Having knowledge of absences, such as for vacations, and knowing when members are available helps with determining the time and duration of each task during the planning phase. This allows the execution phase to run as smoothly as possible. Obviously, there is always a chance for unexpected absences to arise, in which case the project team should have a plan in place for these emergency situations. This may include rearranging the structure of the different project teams and borrowing members from other divisions to cover for any absent team members.
After assembling and developing a team, absences and vacations should be handled on a case by case basis. I believe all problems should be handled up front, such as during the assembling process. However, it is understood that emergencies do arise and when that happens, the Project Manager should have the awareness and sensitivity that the situation warrants. Overall, absences and vacations should be handled up front and cleared with the Project Manager before hand to alleviate missed work that may fall on other members of the team, adding more work to their load unexpectedly.
