-
gy66 replied to the topic Minutes for meetings in the forum Introduction to Design Controls 6 years, 8 months ago
Taking minutes and reviewing them has multiple benefits that I personally have noticed greatly during my time working in the industry. One obvious benefit of taking minutes for meetings is that it keeps everyone informed of the status of important projects. In the industry, every minute is valuable and cannot be wasted. Especially when projects have strict deadlines. The reality is, it would be inefficient and unrealistic for everyone involved in a project to attend all meetings. Especially if that project holds daily meetings. Keeping the individuals that support the projects up to date and informed is crucial for them to effectively and quickly provide the resources necessary to move forward when the time comes. Personally, I hold a supporting role and I am responsible to provide test orders when projects are required to conduct tests. If I were to not attend the daily meetings and not read the meeting minutes provided, I would spend a good amount of time to catch up with the status of the project to ensure whatever I provide the others is appropriate and sufficient for their testing at the time. When there is very little time to reach deadlines for a project, there really is not much time to ask many questions or make mistakes so depending on the meeting minutes to avoid any delays. In addition to this, meeting minutes are also essential to even those who attended the meeting. Referring back to conversations and details that may have been missed or forgotten over a period time is critically helpful. In many cases, meetings are taken over skype with people across the country and even the world. Having to contact people from long distances at a time in the day that aligns with their work hours just to repeat what was discussed in the past is difficult, inconvenient, time consuming, and unprofessional.