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Most Important Phase

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(@jb678)
Posts: 38
Eminent Member
Topic starter
 

So far we have learned that there are numerous phases that a project must go through in order to be completed properly, and on time. Phases such as: Design Controls, creating a project proposal, initiating a DDP, etc. My question is, what do you believe is the most important phase in the project process, and why do you believe that this phase is so crucial to the entirety of the project?

 
Posted : 08/03/2019 10:16 am
(@jr377)
Posts: 79
Trusted Member
 

I'm not sure there is one. Every stage has it's role to play. Maybe you could say that starting off strong is important, but the others can't fail or else the entire project is a failure. Did you have one in mind? Project initiating, planning, execution, closing, and monitoring and controlling are all equally important. Each is a link in a chain, and as we all know, a weak link can break an otherwise strong chain.

 
Posted : 09/03/2019 10:30 am
(@nicoleb)
Posts: 33
Eminent Member
 

I believe that the most important phase of a project is at the end when it is truly tested whether or not the project is successful. What I mean is that if at the end of the day your project yields a product that does not sell, does not work, etc. Then all the steps in project management were essentially a waste.

 
Posted : 09/03/2019 11:08 am
(@mb698)
Posts: 83
Trusted Member
 

Every phase is important in project management, but I think project initiation and planning is the most important. Planning phases defines the baseline that what is expected and required and to know if there are essential resources to complete the project. In planning explains the exact detailed steps that need to be taken during the project development life cycle. It explains breakdown structure (WBS) about the goals, objectives, project schedules, developing work b risks involved, deadlines. Planning phases is the foundation of the next project phases. The project manager in the planning phase determine the team identity roles, responsibilities and solidify scope statement.

 
Posted : 09/03/2019 6:12 pm
(@ap499)
Posts: 72
Trusted Member
 

As @mb698 have mentioned, every phase is important in project management however, initiating the project, planning on how to divide into segments and executing that plan is the most crucial part of a project. These are an important phase as it will help you understand whether your project will be a success or failure. A project management plan is developed comprehensively of individual plans which includes cost, scope, duration, quality, communication, risk, and research resources. Some of the important activities that help in planning are the development of the schedule, milestone charts, Gantt charts, planning deadline dates and communication with customers based on milestones, deadlines, and important deliveries. Therefore, planning and executing are important.

 
Posted : 10/03/2019 1:39 pm
 Sk90
(@sanam)
Posts: 109
Estimable Member
 

The Planning/Initiation phase sets the foundation for the other phases. The execution phase is also an important part of project . Being the longest phase of project because there are three primary steps include building the deliverables, monitor and control, and review. In this phase progress is continuously monitored and appropriate adjustments are made and recorded as variances from the original plan. In any project, a project manager spends most of the time in this step. During project implementation, people are carrying out the tasks, and progress information is being reported through regular team meetings. The project manager uses this information to maintain control over the direction of the project by comparing the progress reports with the project plan to measure the performance of the project activities and take corrective action as needed. While in closing or completion phase, the emphasis is on releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources, and communicating the closure of the project to all stakeholders.

 
Posted : 10/03/2019 6:23 pm
 za84
(@za84njit-edu)
Posts: 76
Trusted Member
 

I agree with you. All phases are important, and missing one phase could lead to project failure at one point. Project initiating may be the most important as other project management processes would rely on it, such as the planning process and executing process. Although things in any phase could be redesigned and fixed, it would cost the company a lot of money, time, and effort, which would affect the project budget as well. Planning with the right input in the initiating phase should lead to the attained output and meet the project mission and original statement. All points in this phase usually are stated clearly in the project proposal and studied by the team to get their approval. All details in this phase should be intensely researched and studied in order to avoid any later issues.

 
Posted : 10/03/2019 6:47 pm
(@ab2346)
Posts: 36
Eminent Member
 

I would have to agree that the most important phase is the planning phase. It is what the other phases ride off of. In the planning phase, the project blooms. It is defined. In my company, during the planning phase, we hold meetings and discuss ideas on how to carry out a project. We discuss the minor details needed like staffing, resources, deadlines and funding. In the planning phase, everything has to come together so that a project could be successful. This phase is the base of the project and on it builds everything else. One time, I was given a project to design a script that creates multiple plots. This was a mini project that should've only taken me a week. Because of my inefficient plan, it took me way longer. I didn't sit down and see what resources I have, what my deadlines are and what ideas I can implement. I just started writing code. This resulted in a messy product that needed much refinement down the line. The planning phase is by far the most important phase of a project.

 
Posted : 10/03/2019 6:58 pm
(@ajm73)
Posts: 81
Trusted Member
 

I would say that the planning phase is one of the most important phases for a project. It is one of the most critical phases in terms of getting a project started. This is not just the case in terms of having the execution happen but also getting management to be on your side to have the project happen in the first place. They want evidence of thorough planning that answers all of their questions and concerns. If they are going to put money and resources into your project they need to know that you have thought it through and are going to basically make it worth the company's while. Having great planning done, is what makes the project happen at all, and can also help to mitigate for possible risks or problems.

 
Posted : 10/03/2019 7:20 pm
 pi29
(@patricia)
Posts: 76
Trusted Member
 

I would say establishing a DDP and requirements would be the most important. If this document is properly outlined it sets the foundation for making plans and executing the project. If things go wrong, the DDP is referenced and it's a guide to the flow of the entire project.

 
Posted : 10/03/2019 8:00 pm
(@266)
Posts: 78
Trusted Member
 

When breaking down a project into the five fundamental project management process groups, I can’t help but designate the executing phase as the most important. I understand that the initiation and planning phases are important for setting up the overall foundation for the remaining process groups, but technically it is possible to complete a project without those phases. At the end of the day, it is what happens during the executing phase that generates results and progress for a project. Without the executing stage, there is nothing to refine within the monitoring and controlling stage. I believe all process groups are necessary in their own ways, however the executing stage is the only phase that can exist without the others.

 
Posted : 12/04/2020 10:16 pm
(@jaf22)
Posts: 83
Trusted Member
 

Although I agree with everyone that all phases are important, I believe the phase (can be different names) right before verification and validation are the most crucial for project succession. Yes, good planning in the early phases in the planning and setting up your trace matrix does lead to a smoother transition during the project between each phase, but there can be a bit more complexity when it comes to projects in real life. Many times, project managers don't just work with designers, quality, and regulatory personnel on their cross functional team. They must also work with the manufacturer, senior leadership, legal, finance, etc. that all ask a similar question based on cost and lead time per project. At the same time, they are working with the customer inputs that will drive the market towards buying their product at launch. Project managers must be able to gather all the numbers and time estimates (timing is always changing for a project based on lead times and ability for the manufacturer to produce production equivalent parts where complex instruments can take three months to develop) and give confidence to their team. This can give the verification and validation stages a small of window of time to accomplish establishing equivalence if needed for a 510k or PMA.  If a prototype fails or prototypes are unable to make spec, the project manager needs to be able to work quickly on solutions before senior leadership can ultimately terminate a project if it seems profits are too much of a loss to pursue the finalization of the project. 

 
Posted : 15/02/2021 8:17 pm
(@mark-abdelshahed)
Posts: 80
Trusted Member
 

I agree that all phases are very important to ensure the success of the project and that often times the initiation or planning phases are argued to be the most important since a good foundation will ensure the success of the rest of the phases after that. However, I strongly believe that the executing phase and specifically Design Verification is the most important step in the whole process for many reasons. Most of the projects on the business' radar go through the initiation and planning phases with no problems and still end up being put on pause or getting cancelled, and that is not because the team didn't do a good job researching everything and understanding what is needed, but it is because of how hard and difficult Design Verification activities are no matter how perfect the phases before that are. The success of any project is always measured by the success of Design Verification, not initiation nor planning even if they play a huge role in the execution phase. Everything can be smooth and perfect until the team faces a failure that is very hard to overcome and then they would have to go back and review or change something, whether in the design, test methods or acceptance criteria. The project team should mainly focus on the success of Design Verification after gaining enough knowledge and experience from the initiation and planning phase.

 
Posted : 18/02/2021 8:23 pm
(@traceymraw)
Posts: 81
Trusted Member
 

I believe the planning phase of the project cycle. Although the initiating phase first introduces the project, the planning phase lays out the specifics of the project that the initiating phase does not get into, such as a detailed scope and description of the project as well as the project team. Without the planning phase, the design inputs and outputs would not be clearly defined. Additionally, the planning phase is where the logistics of the project are layed out, including the timeline, team members, and meeting details. 

Moving on in the project life cycle without a well completed planning phase will lead to an inefficient executing phase. A well done planning phase lays the ground work for the remainder of the project cycle and would leave the project team with the best chance of a successful and efficient project. 

 
Posted : 19/02/2021 4:03 pm
(@sts27)
Posts: 75
Trusted Member
 

Personally, I think that the planning/initiation phase of a project is the most important. Without initiating or planning a project there is no project. Even if the project plan is changed dramatically over the course of the project, none of this would occur if the project was never started. 

The planning/initiating phase also lays the groundwork for all the other steps required in the project process. Planning and initiating the project is essential before you can set project controls or test the concept.

That being said, all the other parts of the project process are required for the project to be completed. So, while the initiation/planning process may be the, "most important", it is meaningless if none of those other steps are completed or pursued. 

 
Posted : 21/02/2021 4:20 pm
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