I think you have pointed out the most important factors for project success. Communication comes as the most important out of all of them. Communications should be well defined and efficient in order to prevent delays. Each member of the team should be prompt in their availability and their fast responses when needed. Defined plans are always essential to start up a project and important to have a successful and completed project at the end. Managing the scope comes next. I would add one more factor to these five, which is careful risk management. Project managers know that things rarely go off exactly as planned. During the planning process, it is vital to produce a risk log with an action plan for the risks that the project could face. Make sure all key stakeholders are aware of your risk log and know where they can find it. If something happens, then the team can quickly resolve the issue with the management plan that has already been set in place. This will give the team confidence when facing project risks and help the clients feel comfortable with the project’s progression. Having a central online database of project information is vital to ensure you don’t lose crucial project momentum during the project, but also in the event of losing key participants, you can quickly get your new team members up to speed.
I do agree with all these points, each would play a critical role in project success as it all depends on each other in a way or another. For me, I would add another two important aspects that would affect the project flow and its success:
1. Proper risk management policies: "Risks Happens" and without a clear guideline and plan for managing risk throughout the project, different unpredictable issues could occur at any point of the process and would affect negatively the project timeline, performance or budget. This would certainly, if not handled correctly, lead to project failure.
2. Proper project planning: planning a project is defined at PMI website: "deciding in advance what, when, how, and who will take the necessary actions to accomplish established objectives". This means that any failure in planning would prevent executing strategic project goals. An example could be not planning for any sudden leave of a team member.
I agree with these factors for the following reasons:
It's important for everyone on the team to be on the same page and therefor agree with the project goals. If a team member doesn't agree or has concerns it's important to bring this up because it could be something crucial others overlooked. Proper communication comes into play so that no conflict arises and all the concerns or disagreements are sorted out. If a deadline is not reasonable and it plays an important role in the project goals then this is important to point out from the beginning. Having a clearly defined plan with assigned responsibilities is super important and I agree that this is part of the success factors. Group work has many pros but it's easy for someone to quickly start taking on most of the load. In industry it could be that each member of the team has their own specialty and would do part of the project within their scope. You can't have one team member micromanaging and stepping outside of their task if it's unnecessary. It's unproductive and could cause conflict. Setting clear expectations and tasks from the very beginning helps avoid this. Throughout the timeline of the project, the project manager should always be checking that the tasks are aligning with the scope and no major deviations are occurring. Without strong reliable management a project can be doomed for failure.
These 5 factors specifically ensure multiple things regarding a given project. They all emphasize organization, clarity, and accuracy. With factors such as communication, ensuring management support, and agreeing on project goals, the PM and other project team members all are clear on the project's trajectory, potential, and limitation. This helps prevent frustration and unrealistic expectations throughout the project. In addition, factors such as developing plans and managing the project scope keeps the entire team focused and fully aware of the critical tasks needed to be completed in order to reach milestones and eventually the completion of the project.
Although I strongly believe that good communication is key to the success of any project. I think, a clarity in the planning phase of any project plays a tremendous role in the overall success of the project. Having the team, with the right expertise, who are motivated enough can also be very advantageous for the project. Before highly motivated individuals tend to withstand to pressure that comes with meeting deadline or working tedious hours.
The factors that contribute to the success of the project include well defined team goals, effective communication, managing project scope, group thinking capability, assigning roles to team members and team size to maximize the productivity and ensuring high levels of performance. Managing the scope of the project ensures that the project is always on the right track. Communication between the team members is more essential to make out more deliverables and clear cutout planning process, at the initial stage rather at the final stage.
Setting project goals is important because it lays a foundation for a set of minimal accomplishments to be met at the end of a project. Effective communication is needed in every team to ensure it doesn't implode and not be able to get anything done. Clear responsibilities and plans are important to make sure every step gets covered and jobs are clearly defined to people. Proper management is needed to hold people accountable to the roles they are assigned. Finally, managerial support is important so that someone who is not in the heat of the project still sees the goal approaching its completed state.
According to me the most important 5 success factors are:
1)Agreeing on the project goals
2)Effective Communication
3)Develop clearly defined plans with assigned responsibilities.
4)Managing project scope effectively.
5)Making sure of management support.So how are these factors individually important for a project?
All of these factors are extremely important to the successful completion of a project and have multiple aspects that blend together and overlap. Developing clear defined plans with assigned responsibilities and effective communication between team members is extremely important as all team members should know what others do in their tasks. If a team member ever has a leave of absence for a reason such as maternity leave or them falling sick or any other cause, everyone must have knowledge of their responsibilities so as to handle the additional workload to complete the project. This aligns with managing the project scope and management support as well because good management will lead the team no matter what obstacle arises. Agreement on project goals is also somewhat related to this example because if there is a setback, then the goals might have to be shifted and everyone must be on the same page in order for the project or task at hand to be completed.
Each one of these factors plays an important role in the Project.
1-Agreeing on the project goals; if there is no goals or a different goals between team, all other project planing will not fit to place, its like driving a car where 2 person driving and one is pressing the gas and the other the break, the car will not move and so the project.
2- Effective communication; for me it is the most important part in all the project phases, good communication will lead to better understanding for team members, goals, purpose and risks. In addition, good effective communication will let the team Agreeing in project goals, and develop plans and responsibilities, so it takes place in everything.
3-Develop Clearly defined plans with assigned responsibilities; Plans are the path to achieve goals. Putting goals with out any smart plans will keep it only a goal in paper nothing more. Clearly defined Plans make and responsibilities make it easier for team members to see there progress and there way through the project.
4-Managing project scope effectively; It includes all the project tasks and work required that needed to complete the project. Its the connecting piece to all of the others.
5-Making sure of management support;
For a project, there should be effective communication within everyone in the group. If people are working by themselves and don’t tell other people on their progress, there can be delays in the project timeline which would push back trials and other important aspects of the project. Communication will help everyone move quicker in the project because communicating and working with other people can help others with issues that can arise. It will also help everyone clearly see how much time each group needs in the specific project and to adjust the timeline accordingly. Communication also influences agreeing on the project goals because if everyone doesn’t express their thoughts on the project goals, than issues might arise later on in the project. When initially agreeing on the project’s goals, it will help the group work better to achieve the goal. Having a plan and assigned responsibilities will also help the timeline and with working together. Having specific responsibilities will help the individuals focus on their tasks and will ask others for help if needed. This aligns with management support where if help is needed or if the task is going with the timeline, management has a clear view of what is going on because everyone is showing their progress on the project.
All these factors are important for each aspect of the project because they all rely on consistent communication within the team and the company to ensure that the project goes to completion and upholds all the company's values. The team has to be on the same page about the project's goals and requirements from the start of the project to the end of it; however, requirements change because of unforeseen circumstances but everyone has to understand what the process following after these issues arise. After figuring out a plan of action, delegating roles and tasks follows to make sure that everyone understands what they have to do on an individual level. Throughout the project cycle, the team has to make sure there is constant company support and communication is clear with everyone.
1)Agreeing on the project goals - Agreeing on project goals is important because the team has to be on the same page in order to be motivated and be ambitious about their contributions to the overall picture. If one person doesn't agree on the project goals, then it makes it difficult for that team member to fuel determination for completing that project goal.
2)Effective Communication - The entire team must understand how to communicate with each other because it will allow everyone to stay on the same page. It is important to remember that what one person perceives is not the same as what another person might perceive. So, the team must be able to understand when one team member is not understanding the message so that they are not left out of the loop and can contribute their ideas effectively.
3)Develop clearly defined plans with assigned responsibilities. - It is important for each team member to be held accountable for their responsibilities and contributions to the project and its goals. Establishing clearly defined plans will enable the team to do independent work and come back to team meetings to conduct quality work, instead of work they could have done outside of the team meetings. Clearly defined plans also prevent tasks being done incorrectly due to miscommunication, which could cost the team more time and more unnecessary efforts.
4)Managing project scope effectively. - It is important for the team to understand the bigger picture in order to understand how "smaller" tasks are contributing in the long run. When people get into the details of accomplishing smaller goals and tasks, it can be easy to get lost in responsibilities that are not contributing to the larger scope, and therefore means that they are losing the time that could be spent to accomplish larger scale project goals. It's important to want to meet these goals in time because the schedule might be compromised otherwise.
5)Making sure of management support. - Management support is extremely important because team members might get lost in the details of accomplishing their own tasks, that they lose sight of what is trying to be accomplished by the entire team. Management support serves as a guide and helps ground the teammates in their responsibilities to the team as a whole.
There are lots of project management success factors that play a role in a project successful. A project manager should endeavor to elicit commitment from the team members, clients, top management and all stakeholders. A project management should ensure that project goals and deliverables are specific, measurable, attainable, relevant and on time. Smart people without the right team in place any strategy and plan has the potential of completely falling a part. Smart planning comprehensive planning sets up a project for success from the start.
I think one of the most important factors is planning that creates success for the project from the first step, as the planning process includes sharing among all project owners who have knowledge of the direction in which the project is going, through the planning process the work team is able to adhere to the deadlines and Focusing on the right path of the project, in addition to providing the owners of the institution with information about any progress in the project.
Planning also includes planning for the project management process in terms of resource availability, budget management, and planning for how to face and solve problems.
Success factor of the project depends on the following factors :
-Clear and agreed objective
-committed and effective team
-Planning
-Management controls
-Repeated reappraisal
-Communication
